Reporting: Software as a service supply arrangement

As a supplier, you must compile and maintain records on your provision of goods, services or both to the Government of Canada under contracts resulting from the supply arrangement. This data must include all purchases, including those paid for by a Government of Canada acquisition card.

Quarterly report template

Quarterly reports must be submitted to the software as a service supply arrangement authority via email by each quarter’s due date, as specified in section 6A.13 Supply arrangement reporting. Consult Annex M for an example of a reporting template that includes the necessary information.

Annex M: Supply arrangement quarterly reports template
No. Contract  no. Contract amend. no. Contract or contract amd. award date Contract expiry date Name of authorized signing authority (as per Annex N) Department of contracting authority Name of client department Part no. Product name Qty. Contract
unit price		 Total price
1 [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information]
2 [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information]
3 [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information]
4 [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information]
5 [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information] [insert information]

Definitions and instructions

No.:
Suppliers are required to report each line item separately
Contract no.:
The contract number is unique to each contract and is listed on page 1 of each contract 
Contract amd. no.:
The number of the contract amendment, if applicable
Contract or contract amd. award date:
Enter the date on page one of either the contract or the contract amendment as applicable
Contract expiry date:
Enter the contract expiry date, found in the terms and conditions of the contract, not including optional periods.
Name of authorized signing authority (as per Annex I):
Enter the name of the contracting authority (that is, name of the person who signed the contract). Ensure this signing authority is listed on Annex I: List of approved Public works & Government Services Canada (PWGSC) and client authorities
Procurement authority:
Enter the name of the department of the contracting authority. Select the department name using the drop down menu available in the working copy of this template on Buy and Sell and Software acquisition reference centre (SARC)
Name of client department:
Enter the name of the client department, indicated in the technical authority clause of the Software as a Service (SaaS) contract
Part no.:
 Enter the manufacturer’s part number from Annex D: Product list and ceiling prices
Product name:
Enter the product name from the issued contract
Qty.:
 Enter the quantity for each item
Contract unit price:
Enter the unit price, not including GST/HST/QST
Total price:
Enter the total price, not including GST/HST/QST
Reseller:
Enter the authorized agent assigned to fulfill the contract, if applicable
Date modified: