Procurement Process Approval Form

General Information

File Number:

Description of Services: (provide a summary of the services requested)

Procurement Process

ProServices search: (Check one box and complete required information to substantiate your decision)

Competitive: ( )

Non-competitive: ( )

Competitive

Search Criteria and result: (attach a copy of your search criteria and result)

Basis of Selection: (basis used for the selection of consultants/suppliers)

Evaluation Criteria: (criteria to be used to evaluate suppliers proposals. Attach as an annex.)

Request for Proposal

Issue date:

Closing date:

Non-competitive

Sole Source Justification: (select one of the following choices)

  1. the need is one of pressing emergency in which delay would be injurious to the public interest
  2. the estimated expenditure does not exceed $25,000
  3. the nature of the work is such that it would not be in the public interest to solicit bids
  4. only one supplier (person or firm) is capable of performing the contract

REMINDER for requirements over $25,000.00 additional justification must be provided to substantiate your decision.

Contract

Supplier's Legal name and address:

Contract #:

Amendment #:

Reason for amendment:

Contract Estimated Cost (Goods and Services Tax (GST)/Harmonized Sales Tax (HST) included): $

Amendment - Increase/Decrease: $

Revised Estimated Cost (GST/HST included): $

Basis of Payment:

Method of Payment:

Contract Splitting

As per Treasury Board (TB) Contracting Policy, Subsection 11.2.7 and the Public Services and Procurement Canada (PSPC) Supply Manual 6A.001 (2002-12-13):

"Contracting authorities must not split contracts or contract amendments in order to avoid obtaining either the approval required by statute, the Treasury Board Contracts Directive or appropriate management approval within the department or agency."

Furthermore, contracts must not be split to avoid obligations under national or international trade agreements, or the application of procurement policies. Contracting officers must obtain approval and signing authorities in accordance with the levels established by Treasury Board (TB) and the internal levels established by the department.

The undersigned confirms that the selection of the supplier for this contract was done in such a manner that no instance of contract splitting has occurred. If the named supplier has been previously contracted for this project, the circumstances for continuing with a new contract can be justified such that in no manner has contract splitting, as defined above, occurred.

Contract Authority

Name:
 
Telephone #:
 
Signature:
 
Date:
 

Authority Level

Approval Authority Level:
 
Signing Authority Level:
 

Approval Authority

Name:
 
Title:
 
Signature:
 
Date:
 

Signing Authority

Name:
 
Title:
 
Signature:
 
Date:
 
Date modified: