Part B: Bid solicitation

i. Requirements valued below $40,000 (applicable taxes included)

Clients may direct a contract to a qualified supplier who appears on the centralized professional services system (CPSS) search results, in accordance with the government contracts regulations.

ii. Requirements valued below the Canada-Korea Free Trade Agreement threshold (applicable taxes included)

Clients may issue a contract using this SA to a qualified supplier satisfying the requirement particulars as set out in an RFP solicitation and appearing on the CPSS search results, in accordance with the following: a minimum of 2 suppliers must be invited to submit a proposal via e-mail, with the client (identified user):

1. selecting by name, 2 suppliers from the CPSS client module, or
2. selecting by name, 1 supplier from the CPSS client module with the second supplier randomly selected by the CPSS client module, or
3. not selecting any supplier by name in which case, the CPSS client module will randomly select 2 suppliers

iii. Requirements valued at or above the Canada-Korea Free Trade Agreement (applicable taxes included)

Clients may issue a contract to a qualified supplier satisfying the requirement particulars as set out in the RFP solicitation and appearing on the CPSS search results, in accordance with the following: a minimum of 15 suppliers must be invited via email to submit a proposal, with the client:

1. selecting by name, 10 suppliers from the CPSS client module and 5 randomly selected by the CPSS client module, or
2. selecting more than 10 suppliers from the client module, in which case 5 additional suppliers will be randomly selected by the CPSS client module, or
3. selecting less than 10 suppliers from the client module, in which case the CPSS client module will randomly select a number of suppliers that, in addition to the suppliers selected by the client, will total 15, or
4. if the number of suppliers that meet the requirement is less than 15, all suppliers will be automatically selected, and
5. the client will publish a notice of proposed procurement (NPP) on Government Electronic Tendering Service (GETS) in which the client identifies those invited suppliers as per (a) through (d) above

iv. No limit to invitation process

There is no limit to the maximum number of suppliers that may be invited to submit a proposal under Tier 1. Suppliers may not submit a bid in response to a solicitation unless they have been invited to do so. However, should an uninvited SA holder who appears on the CPSS search results for the particular bid solicitation wish to be invited, it may contact the contracting authority to request an invitation at any time prior to 5 calendar days before the published bid closing date, and an invitation will be made to that SA holder unless it would not be consistent with the efficient operation of the procurement process. In no circumstance will such an invitation require Canada to extend a bid solicitation closing date. Where additional invitations are made during the solicitation process, they may not be reflected in a solicitation amendment.

v. Minimum period to submit proposal

At a minimum, each Tier 1 bid solicitation issued will provide suppliers with the following number of calendar days to submit their bid, which time may be extended based upon a requirement's complexity:

1. requirements below the Canada Korea Free Trade Agreement (CKFTA) threshold: 5 calendar days
2. requirements greater than the CKFTA threshold up to and including $3.75 million: 15 calendar days

PWGSC reserves the right to decrease the minimum bidding period for specific requirements. These requests must be in writing and sent to the SA authority for approval.

i. Tier 2 invitation of suppliers

PWGSC and any other department that may have this delegation will invite via email all qualified Tier 2 suppliers to submit a bid in response to the bid solicitation.

ii. Notice of proposed procurement

A NPP will be published simultaneously on the buyandsell website in which the client identifies those invited suppliers.

iii. Minimum period to submit bid

Each Tier 2 bid solicitation will provide qualified suppliers with a minimum of 20 calendar days to submit their bid, which may be extended based on a requirement's complexity

PWGSC reserves the right to decrease the minimum period to submit a bid for specific requirements. These requests must be in writing and sent to the SA authority for approval.