ARCHIVED CD 1997-010

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April 9, 1997

Ottawa, Canada
K1A 0S5

SUBJECT: Certification of Outstanding Public Service Superannuation Act (PSSA) and Supplementary Death Benefit (SDB) Deficiencies for Terminated Employees

1. PURPOSE

1.1 The purpose of this Directive is to clarify certain issues that have arisen since the distribution of Compensation Directive 1997-008 dated March 20, 1997.

2. BACKGROUND

2.1 Compensation Directive 1997-008 provided information regarding enhancements to the Regional Pay System in relation to Retroactive Processing for Basic Pay - Struck off Strength and Temporarily Struck off Strength (Phase 1).

2.2 Phase 1 introduced a change to the process of issuing termination payments and recovering deficiencies from those payments.

3. PROCEDURES/INSTRUCTIONS

3.1 The responsibility for reporting outstanding PSSA and SDB deficiencies to the Superannuation Directorate will remain with the Pay Office.

3.2 The following steps outline the procedures to be followed with respect to terminated employees and the reporting of an outstanding balance of PSSA and/or SDB deficiencies.

3.3. Pay Office

Once the account has been finalized, the Pay Office will use the "Free Form Text" (FFT) on-line facility to record the amount of outstanding PSSA and/or SDB deficiencies, and the appropriate deduction codes.

For non on-line clients, the Pay Office will be responsible for reporting the amount of outstanding deficiencies via a memo or a facsimile.

3.4. Employing Department, Corporation or Agency

The Compensation Specialist will access FFT to obtain the amount of outstanding PSSA and/or SDB deficiencies that may be recovered from the termination entitlements.

3.5 Certification of the Public Works and Government Services Canada (PWGSC) - TPSGC 2386

3.5.1 The Compensation Specialist will complete a PWGSC-TPSGC 2386 (Certification Notice - Pension Support System) and forward the appropriate copies to Superannuation Directorate and to the Pay Office.

3.5.2 The PWGSC-TPSGC 2386 should only be completed once all final salary and termination entitlements have been paid, so that it will be possible for the Pay Office to accurately report deficiencies and all elective service payments, including those taken from termination entitlements.

3.5.3 Upon receipt of the PWGSC-TPSGC 2386 from the employing Department, Corporation, or Agency, the Pay Office will verify the account to determine if there is a balance of PSSA and/or SDB deficiencies that has not been recovered either from the final salary payments or from the termination entitlements.

3.5.4 If there are no outstanding deficiencies to be reported, the Pay Office will continue to certify the form as per the current process, and if necessary, forward a copy to the Superannuation Directorate.

3.5.5 If there are outstanding deficiencies, the Pay Office will report the amounts in the "Known Deficiencies" section of the PWGSC-TPSGC 2386, as per the current process. The Pay Office will certify the remainder of the form as required, and will forward a copy to the Superannuation Directorate.

3.5.6 A new section will be added to the PWGSC-TPSGC 2386 to indicate whether past service arrears were recovered from termination payments, the amount of the recovery and the date of the recovery.

The Pay Office will retrieve this information by using the Transaction Data Base (TDB) on-line facility to review the pay actions processed by the Compensation Specialist.

3.5.7 The Pay Office will certify the remainder of the form, as required, and will forward a copy to the Superannuation Directorate.

3.5.8 In all cases where the PWGSC-TPSGC 2386 has been initiated for a Transfer Value option, the Pay Office will be required to forward the appropriate copy to the Superannuation Directorate, so that the Directorate will be aware of whether or not any recoveries are required from the Transfer Value payment.

4. INQUIRIES

4.1 Any request for information regarding the foregoing should be addressed to your PWGSC Compensation Services Office.

Original Signed by
P. Charko

P. Charko
Director General
Compensation Sector
Government Operational Service

Reference: CJA 9020-40-2, CJA 9203-1