ARCHIVED CD 2002-001

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• Information Notice to Employees

January 2, 2002

SUBJECT: Parental Leave Without Pay, Parental Allowance, Leave Without Pay for the Long-Term Care of a Parent and Leave Without Pay for the Care of Immediate Family.

1. PURPOSE

1.1 The purpose of this directive is to provide you with information related to Parental Leave Without Pay (LWOP), Parental Allowance, LWOP for the Long-Term Care of a Parent and LWOP for the Care of Immediate Family.

1.2 A notice of information to employees on these subjects has been included with this Compensation Directive and will be posted to the following GENet site 5 days after the publication date of this document.

PWGSC @ Publiservice

1.3 In this text, use of the masculine is generic and applies to both men and women.

2. CANCELLATION

2.1 This document supersedes Compensation Directive 1998-014 dated June 16, 1998.

3. BACKGROUND

3.1 The provision of Parental LWOP, Parental Allowance and LWOP for the Long-Term Care of a Parent and LWOP for the Care of Immediate Family have all been included in recently signed collective agreements between the Treasury Board Secretariat (TBS) and various bargaining agents.

4. POLICY

4.1. PARENTAL LWOP

An employee who becomes a parent through the birth of a child or the adoption of a child below the age of majority shall, upon request, be granted parental LWOP for a single period of up to thirty-seven (37) consecutive weeks beginning on or after the date of the child's birth or the date of acceptance of custody of the child for adoption.

4.2. PARENTAL ALLOWANCE

An employee who has been granted Parental LWOP shall be paid a parental allowance in accordance with the terms of the Supplemental Unemployment Benefit Plan (SUBP). Please refer to TBS Information Notice dated February 13, 2001, at the following Web site:

Maternity/Parental Benefits - Revised Provisions

4.3. LWOP FOR THE LONG-TERM CARE OF A PARENT

At the discretion of the employer, an employee may be granted LWOP for the long-term personal care of the employee's parents, including stepparents or foster parents.

4.4. LWOP FOR THE CARE OF IMMEDIATE FAMILY

At the discretion of the employer, an employee may be granted LWOP for the Care of Immediate family. Immediate family is described as follows:

• Spouse or common law spouse residing with the employee;
• Children, including foster children or children of legal or common law spouse;
• Parents, including stepparents or foster parents;
• Any relative permanently residing in the employee's household or with whom the employee permanently resides.

5. PROCEDURES

5.1. PARENTAL LWOP

The reason codes for reporting this type of LWOP are as follows:

• Parental LWOP (within 52 weeks of birth or adoption) reason code "R" - single rate;
• Parental LWOP (beyond 52 weeks of birth or adoption) reason code "3" - double rate.

Please refer to section 4-4-13 of the Personnel Pay Input Manual (PPIM) for pay input requirements at the following Web site:

PPIM 4-4-13

5.2. PARENTAL ALLOWANCE

When reporting this type of payment, entitlement code "148" - Maternity and Parental Allowance (Supplemental UI Benefit Plan) is to be used. Please refer to section 9-5-2 of the PPIM at the following Web site:

ppim 9-5-2

5.3. LWOP FOR THE LONG-TERM CARE OF A PARENT

The reason code for reporting this type of LWOP is "4" - double rate.

5.4. LWOP FOR THE CARE OF IMMEDIATE FAMILY

The reason codes for reporting this type of LWOP are as follows:

• Care for Immediate Family, other than for taking care of a child within 52 weeks of birth or adoption reason code "U" - double rate;
• Care for Immediate Family, child only within 52 weeks of birth or adoption, reason code "5" - single rate.

5.5 Please be advised that the PPIM will be amended with these changes shortly.

6. INQUIRIES

6.1 Any request for information regarding the foregoing should be addressed to your local Public Works and Government Services Canada (PWGSC) Compensation Office.

Original Signed by
Tom Meyers

R. Jolicoeur
Director General
Compensation Sector
Government Operational Service

Reference: CJA 9031-8, CJA 3260-1,CJA 3360-1, ENT 148