ARCHIVED CD 2005-011

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July 13, 2005 (Revised July 20, 2006)

SUBJECT: New Entitlement Code for the Grain Inspector Supplement

1. PURPOSE

1.1 The purpose of this directive is to provide information on the new allowance described in the Technical Services (TC) Group's collective agreement signed on March 14, 2005, for the Primary Products Inspection (PI) group, Bargaining Unit Designator (BUD) code 40801. The collective agreement is available on the following Web site:

• Agreement between the Treasury Board and The Public Service Alliance of Canada

2. BACKGROUND

2.1 Pay Note 3 for the PI group in the TC collective agreement provides, effective October 1, 2004, a supplement of $2,000 per year for the performance of the grain inspection duties to be added to the pay of incumbents of PI-01 through PI-06 (BUD 40801) level positions located in Vancouver and Prince Rupert, British Columbia.

3. POLICY

| 3.1 The allowance named "The Grain Inspector Supplement" or the abbreviated "PI GI Supplement" (as reflected in the Regional Pay System [RPS] and in the Contributor System [CS]) is based on an annualized amount ($2,000) to be paid biweekly, including the pay period plus (PP+). Incumbents of a PI position in Vancouver and Prince Rupert, British Columbia, hired on an indeterminate, term, casual, or as required basis, as well as for an acting period, are all eligible for this allowance. An incumbent of a PI position, working on a part-time basis, is entitled to this allowance but it must be prorated based on the actual straight time hours worked (including any paid leave).

3.2 The allowance is payable on additional hours worked (code 049) and is considered part of the salary. Consequently, entitlements related to pay situations (such as promotions or acting pay) will be recalculated. The allowance is also used in calculating the 4% gratuity and other entitlements, such as premium pay in lieu of statutory holidays. The allowance is not subject to the 10 working days eligibility rule.

3.3 Since this allowance forms part of salary for pay purposes, it is payable on overtime worked. Consequently, an extra duty pay (EDP) code has been created in the RPS to pay the overtime part of the allowance.

3.4 An incumbent of a PI position is not entitled to this allowance during any period of leave without pay (LWOP) or suspension. However, since this allowance forms part of the salary, pension deficiencies must be collected for periods of LWOP.

3.5 An incumbent of a PI position acting outside of the PI group is not entitled to receive this allowance.

3.6 All provisions under the TC collective agreement must be implemented within 150 calendar days after the date of signature. Therefore, all pay adjustments, including this allowance which is effective October 1, 2004, must be received by August 11, 2005.

4. PROCEDURES/INSTRUCTIONS

| 4.1 The new entitlement code 1B3 "PI GI Supplement" was created in both the RPS and the CS on June 28, 2005.

| 4.2 The new EDP code 1B4 "PI GI Supp O/T" was created in both the RPS and the CS on October 4, 2005.

4.3 Client departments are responsible for commencing this allowance and for reporting the retroactive payments for all eligible incumbents of PI positions, using code 1B3 and rate base 9.

4.4 Client departments will report the overtime for this allowance, using code 1B4 with the annual rate. This entitlement must be reported using the EDP screen Public Works and Government Services Canada (PWGSC)- Travaux publics et Services gouvernementaux Canada (TPSGC) 2547 or PWGSC- TPSGC 2548).

4.5 This new allowance under code 1B3 is subject to the following:

• federal/provincial income taxfederal/provincial income tax
• employment insurance (EI)
• Canada Pension Plan (CPP) or Quebec Pension Plan (QPP)
• Disability Insurance Plan (DI) and Long-term Disability Insurance Plan (LTD)
• Supplementary Death Benefit Plan

4.6 The entitlement under code 1B4 is subject to the following:

• federal/provincial income tax
• employment insurance (EI)
• Canada Pension Plan (CPP) or Quebec Pension Plan (QPP)

4.7 Client departments are also responsible for collecting pension and insurance deficiencies from all the affected pay accounts.

4.8 Please refer to sections 4-4-18-3-1, 4-4-18-3-2, 3-3-3, 14-10-2 and 14-6 of the Personnel-Pay Input Manual (PPIM) for pay input requirements.

4.9 The PPIM will be updated to incorporate the relative information contained in this compensation directive.

5. INQUIRIES

5.1 Any inquiries on the information contained in this document should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
Patricia Laviolette

Patricia Laviolette
Acting Director General
Compensation Sector
Accounting, Banking and Compensation

Reference(s): ENT 1B3, 1B4