Part-time group training in English and French on the Offeror’s Premises

Work stream 2

Training location:

The training is at the Offeror's premises in the National capital region (NCR). The premises must be located within a radius of 10 km from the center of the Ottawa River, behind the Parliament Building on Wellington Street in Ottawa, Ontario (consult the list of Offerors and hourly rates (available only on the Government of Canada network) for the exact address of the training).

Number of learners:

Training in French or English second language: 4 to 6

Training schedule:

9 a.m. to 12 p.m. and 1 p.m. to 4 p.m. Monday to Friday

A 15-minute break must be included for each training session. These breaks must be included in the number of hours billed.

Number of hours of training per week:

One 3-hour class session per week or two 3-hour class sessions in two different days for a total of 6 hours per week for a duration of 12 weeks.

Allocation of work to Offerors:

On a rotational basis with steps assigned (consult the training schedules).

Step 1: Evaluation for part-time training

Before registering for language training, learners must determine their language proficiency level. For part-time training, the federal institution will determine the learning level (beginner, intermediate or advanced) based on the learner's self-assessment and/or Second language evaluation test results and/or placement test done by a third party.

For the self-assessment, the proficiency level will be based on the results of the questionnaire completed by the learner.

Step 2: Selection of the Offeror

On a rotational basis with steps assigned training schedules

Step 3: Creation and issuance of call-up

The Identified User will send a call-up to the Offeror at least 10 business days before the start of the session and will attach the self-assessment report.

Minimum information provided in each Call-up

• requested work stream;
• name(s) of the learner or learners;
• target level: A, B or C;
• target language;
• training session start and end dates;
• Self-assessment forms completed for every learner
• Day(s) of the week and number of hours for training delivery;
• accommodations required, if applicable;
• total billable amount in compliance with the Basis of Payment
• Standing Offer number;
• the contact information (name, email address and mailing address, telephone number and name of the Federal Institution) of the training coordinator responsible for receiving all deliverables and answering questions related to the employee's training;
• the contact information (name, email address and mailing address, telephone number and name of the Federal Institution) of the person responsible for receiving and paying invoices; and
• confirmation that funds are available under section 32 of the Financial Administration Act.

The supplier may refuse the call-up if it is non-compliant or incomplete and thus result in the loss of processing priority of the call-up.

Step 4: Confirmation of group creation

The Offeror must submit written confirmation to the Identified User(s) no later than 5 business days before the training, including:

• the address and room where the training session will be held; and
• confirmation of the start date.

Cancellation fees and report

In accordance with Part 7, Section A, paragraph 7.14, “Cancellation and Rescheduling of Training”, the following cancellation fees will be applied for each learner for whom a cancellation or rescheduling of training is requested. No other fees or compensation of any kind shall be payable by Canada.

• Prior to commencement of training:
  • Notice of at least 10 working days or more: $0
  • Notice of less than 10 working days: The entirety of the session on the Call-up, without exceeding 100% of the contract value
• Cancellation after the start of the Training:
  • With or without a notice: The entirety of the session on the Call-up, without exceeding 100% of the contract value

Unforeseen Absences

The Identified User shall pay the Offeror for any of a learner’s absences, and such absences cannot be made up at the end of the training.

Date modified:

2020-02-05