Accounting

The following information is intended to provide you, the Employer, with information about the Government of Canada Pension Centre's (Pension Centre) new billing process.

You may want to know…

• Introduction
• Pension Centre's new billing process for Employers not serviced by the Regional Pay System
• Employer's New Remittance Process

Introduction

With the decommissioning of the Crown Process Improvement (CPI) workbook, non-Real Property Services (RPS) Crown corporations, agencies and territorial governments will use the new Data Capture Tool (DCT) to report Human Resources (HR) and payroll data to the Pension Centre.

Non-RPS Crown corporations, agencies and territorial governments are required to submit their payroll data on a monthly basis. It is recommended that employers submit the information more frequently to match their payroll run.

As part of the enhanced functionality of Penfax, the new pension system, a new billing process is being introduced.

The Pension Centre's New Billing Process for Employers not serviced by the Regional Pay System (RPS)

The new billing process consists of a 3-step validation.

Step 1:

The payroll data of a non-RPS Crown corporation is entered into the DCT, validated and imported into Penfax, the new pension system, via the secure Portal. Penfax calculates the amount of employee contributions and the amount of matching employer contributions that are required.

Step 2:

If a plan member sends a cash or Registered Retirement Savings Plan (RRSP) payment directly to the Pension Centre, the Accounting Section deposits the money in the plan member's account. Penfax updates the plan member's account and calculates the amount of matching employer contributions that are required.

Step 3:

In addition, if any adjustments are made to a plan member's account (i.e. a change in the date of becoming a contributor that could have an effect on contributions) Penfax will calculate the adjustment to the plan member's account and the adjustment to the matching Employer Share.

At the end of each month, after these three steps have been performed, Penfax issues a Monthly Remittance of Superannuation Contributions (Public Service Corporation) invoice via the new Crown Corporation Secure Portal (secure messaging) to the non-RPS Crown corporation.

The Employer's New Remittance Process

Non-RPS employers are required to remit pension contributions and Supplementary Death Benefit (SDB) premiums (if applicable) to the Pension Centre for all plan members. This includes current, service buyback, deficient and leave without pay (LWOP) contributions. Non-RPS employers are reminded of the importance of using the proper deduction codes to ensure that pension funds are apportioned correctly. Crown corporations, agencies and territorial governments will receive a monthly invoice via the Crown Corporation Secure Portal (secure messaging) on the 1^st day of the next month (e.g., if an invoice is prepared for the month of March, it will be sent to the Crown employer on the 1^st day of April).

The invoice will be based on the 3 step validation process described in the Pension Centre's new billing process for Employers not serviced by the Regional Pay System section.

Upon receipt of the Monthly Remittance of Superannuation Contributions (Public Service Corporation) invoice from the Pension Centre, employers will be required to make the payment within 5 working days.

The remittance cheque must be issued to the 'Receiver General for Canada'. The amount of the cheque must equal the total dollar amount shown on the Monthly Remittance of Superannuation Contributions (Public Service Corporation).